10 Most Popular Online Tools to Manage a Coworking Space

10 Most Popular Online Tools to Manage a Coworking Space

Today with the rise of digital disruption, coworking as a phenomenon is increasing. Most coworking spaces are being maneuvered as second businesses of small business owners and entrepreneurs who want joint workspace of their own. Due to the diverse kind of spaces out there, all designed and operated in different ways, it comes into view no two spaces operate the same exact software tools – except a few. Here we share the top 10 online tools to manage a coworking space:

  • Google Apps takes the lead here owing to their contribution towards digitalization and removing mounds of paperwork and office tools, alongside automating the practice of scheduling meetings, manage bookings, assist in calculations by offering superior functionalities. Today, Google Apps for Work has become Microsoft’s largest threat and competitor, especially as companies decide to move toward cloud-based models.
  • Slack earns the second place as the emerging messaging platform which is replacing email culture. The program can be operated and runs on pretty much all platforms and is especially popular for internal communication exchange in working groups. Slack gives the feature of editing files together and with each new release, comes numerous more interactions and premium functions such as responses, private groups vs. public channels, pools and surveys.
  • Facebook takes the third place owing to having the ability to advertise to prospective members, promotion of events, act as a searchable business listing, where coworking owners also utilize the platform to manage their communities through private groups and answer directly to customer inquiries via its messenger.
  • Cobot takes the fourth place a web-based management application made specifically for coworking that has been successfully helping spaces and communities of all sizes across five continents. Driven by the interest of other spaces, Cobot has grown quickly into a major product for our company and today around thirty thousand coworker worldwide.
  • Nexudus takes the fifth position offering features that include automated billing, business report generation, email newsletter functionality meeting space booking and printer connectivity support. With Nexudus, one can also exploit white label website template, incorporate third party access management programs such as KISI and use a community forum feature.
  • Number six on the list is Trello, one of the uppermost ranked project management platform used in the coworking spaces. The platform allows teams to collaborate on joint projects, share new ideas and track the progress of old projects. Not just links, but files with full Google Apps integration can be added to individual boards.
  • The second most popular project management platform, Asana ranks at number seven. Asana was started after Dustin Moskovitz and Justin Rosenstein built an internal tool at Facebook that changed how the company coordinated work. They realized this technology could help every organization achieve their goals.
  • Dropbox, the cloud based storage platform is at number 8. Dropbox is a free service that allows you to easily store and share your documents, videos, and photos and always have them on-hand when you need them.
  • Today, majority of coworking spaces are using number nine on the list, WordPress, for their content management needs and thus use the platform to manage their websites as well. With the changes in technology the service has improved appreciably and because of its open source ecosystem, there seems to be a plugin for almost any preferred technical solution.
  • At the number ten position is Mailchimp because no matter where you fall on the email love/hate scale, it is still the most used method of electronic communications. More than 12 million people and businesses around the world use MailChimp. Their features and integrations allow you to send automated messages, marketing emails and targeted campaigns. And our detailed reports help you keep improving over time.

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